We at JA British Columbia are dedicated to building a community of passionate employees who feel a sense of belonging, are highly valued for their contributions and believe in our purpose to inspire, prepare and empower B.C. youth for lifelong success.

We offer a flexible work schedule with remote work options, a competitive compensation package, a positive work environment, and a highly supportive culture.

Are you are interested in joining our team? Check out our current openings below.

Deadline to apply is 4pm on November 26, 2021.

The Executive Coordinator (EC) reports directly to the President and Chief Executive Officer acting as the CEO’s primary coordinator and liaison for internal and external relations. The EC assumes responsibility for filtering projects; responds to requests; and collaborates on Communications, Development and Public Relations activities and initiatives. The EC manages the CEO’s calendar and activities to ensure maximum efficiency and value.

The EC applies a high level of professional maturity and good judgment to coordinate executive support to the CEO, ensuring the delivery of efficient and effective confidential service to support the realization of the vision, mandate and goals of JABC.

This position will be based in Vancouver, British Columbia. JABC is a remote-first organization and the incumbent will be required to work from the office one to three days a week as needed.

Primary Responsibilities

  • Responsible for day-to-day management of the CEO’s calendar and activities to ensure high value time utilization of the CEO in relationship to external and internal requirements
  • Briefs/updates the CEO on upcoming meetings and ongoing obligations
  • Responsible for the timely preparation and presentation of materials for key external and internal meetings involving the CEO
  • Drafts documents or conducts research to further CEO’s work
  • Reviews CEO’s email communications and assists in providing timely responses to inquiries sent to CEO
  • Works with Development, Events Marketing and Communications, and Program teams to prepare CEO for external meetings, presentations and events, and ensures timely follow up of all action items
  • Organizes CEO travel arrangements and prepares expense reports
  • Prepares briefing memos and relevant updates for CEO on outstanding projects, identifies issues, develops contingencies and suggests remedies
  • Assists with or manages special projects which may include PR, securing high profile speaking engagements, annual reports, or specific personnel and organizational development initiatives
  • Provides regular operating status reports to CEO as needed, assisting the CEO during operational reviews through follow up on assigned performance tasks and deadlines
  • Acts as CEO liaison to the Board of Directors, attends Board meetings, takes minutes, prepares various materials for CEO’s Board reports; works with the CEO and senior management team to prepare materials for the quarterly Board Books, and assists in ongoing communications and activities with the Board of Directors
  • Represents JABC with clients, donors, partners, consultants or vendors as required
  • Supports the CEO in dealing with confidential or sensitive personnel or other organizational matters
  • Collaborates with CEO to foster a success-oriented, positive, high integrity organizational culture
  • Other responsibilities and duties as required by the CEO

Qualifications

  • University degree
  • Minimum of five years of work experience as a generalist, with a demonstrated ability to solve problems, coordinate and manage a diverse set of projects, work independently, and achieve goals
  • High attention to detail and strong written and oral communication skills
  • Computer skills with experience using Microsoft Office applications, CRM, desktop publishing, and social media platforms
  • Demonstrated ability to work cooperatively with diverse people across an organization to achieve goals
  • Self-directed, results-oriented, and entrepreneurial attitude, including experience in tracking progress against goals on ongoing basis, with minimal supervision
  • Tact and diplomacy, good judgement, and the ability to manage confidential information
  • Service minded attitude with an interest and willingness to help others
  • Passion for youth education

Interested candidates for Executive Coordinator are invited to submit a resume and cover letter that highlights alignment to the position qualifications by 4pm on November 26, 2021. Submit to HR@jabc.org with subject line Executive Coordinator and your first and last name.

Important Notes: JABC is a “remote-first” organization. This position will be required to be in the JABC offices, located in downtown Vancouver, one to three days a week, depending on work undertaken.

JA British Columbia is an equal opportunity employer. JABC will not discriminate on the basis of race, ancestry, place of origin, colour, ethnic origin, citizenship, creed (religion), sex, sexual orientation, disability, age, or any other grounds prohibited by the B.C. Human Rights Code.

We thank all candidates for their interest in advance. However, only those selected for an interview will be contacted. If you require accommodation during the recruitment and selection process, please let us know. We will work with you to meet your needs.

An offer of employment with JA British Columbia is conditional upon the successful completion of a reference check along with a successful criminal record and vulnerable sector check (subject to applicable laws and regulations).

If you are interested in joining JABC but don’t see a related position posted, please contact us!  Send your resume and cover letter, highlighting your experience and skills, to HR@jabc.org.

We acknowledge that our work spans many Territories and that our head office is located on the shared traditional territories of the Musqueam, Squamish and Tsleil-Waututh peoples.